Session Information

    Payment Information***

    By checking this box, I understand that I am required to pay the Session Fee in order to secure my date. If the session fee is not paid, my date cannot be guaranteed.

    By checking this box, I understand that the Session Fee is non-refundable. This signed contract and payment of the session fee are required to book the session. In an event of a canceled session, the retainer is non-refundable.

    By checking this box, I understand that the balance will be paid no later than (48) hours prior to my session. In the event my invoice is not paid or I have not made prior arrangements to pay the remaining balance, nothing including sneak peeks will be delivered until balance is paid in full.

    By checking this box, I understand that once I have chosen a session type, I can only upgrade and cannot downgrade the session type.

    By checking this box, I understand that all digital files that are purchased include a print release and are delivered via digital download through an online gallery.

    Terms and Conditions of Agreement

    By acknowledging this contract you are agreeing to the following:

    • The Session Fee secures your date and is non-refundable should you no longer require my services. No amounts of monies paid to me are refundable unless I experience an emergency that renders me unable to provide the agreed services. Upon completion of this agreement and payment of the session fee this contract takes effect and at that time Sophia Grace Photography, LLC (Carolyn Banks, photographer) shall reserve the date and time agreed upon, and not make any other reservations or accept any other clients for said date and time. For this reason, in the event that Client cancels the contract for any reason, all monies paid shall be retained by Sophia Grace Photography, LLC (Carolyn Banks, photographer) in order to offset its loss of business and time spent in preparation of the session (including but not limited to consultations, research, location scouting and the like).
    • The balance of the session fee is due (cash, credit, check or money order; check or money order payable to Sophia Grace Photography, LLC) no later than seven (48) hours prior to the day of the session before the session begins. Check writers agree to pay a fee of $35 for check payments that are returned by the bank; this fee is to offset administrative costs to recover the payment.
    • Client will have access to their private online gallery for 14 days. Should the client request the gallery be re-opened after the allotted time period an administrative fee of $25 will apply and must be paid to Photographer in advance of re-activation of the gallery.
    • Photographer does not offer reshoots based on client’s disagreement on the artistic approach that is taken with their sessions. All of their work is displayed on various sources such as social media and website. If a client does insist on having a reshoot, the reshoot will only be rescheduled with an additional session fee. The only time a session fee will not be required is if a session is called or continued due to weather, or artistic preference of Photographer.
    • If the Photographer cannot perform according to this agreement due to a fire or other casualty, strike, act of God, or other cause beyond the control of the parties, or due to the Photographer’s illness, then the Photographer shall return the monies paid to the client and shall have no further liability with respect to the agreement. This limitation on liability shall also apply in the event that photographic materials are damaged in processing, lost through camera malfunction, or otherwise lost or damaged without fault on the part of the photographer. In the event the photographer fails to perform for any other reason, the photographer shall not be liable for any amount in excess of the retail value of the client’s contract.
    • Location: In the event that the client specifies a certain location to be used during the shoot, the client is responsible for all location fees involved such as location access fees, parking, etc. Client is also responsible for arranging the location access and any permits/passes related to doing so.
    • Cooperation: Photographer is not responsible for behavior of parties involved with the shoot, with the exception of studio personnel and photographer's assistant. If the desired outcome of your session is jeopardized by the behavior of parties involved with the exception of studio personnel and photographer's assistant, the photographer cannot be held responsible. Client(s) will be responsible for their guests, children and for themselves. Due to the nature of outdoor sessions a strict timeline will be enforced to ensure the obligations are met. The session will start at the scheduled start time even if the client is tardy or unprepared. The session end time will remain the same. If additional time is needed, client will have the option to purchase additional time for $50 per 30 minutes (or part thereof). If you have more than one location for your session, the travel time going from destination A to destination B so forth does count towards the total amount of the session time. The same applies for outfit changes; changing from one outfit to another does count towards the total amount of the session time. The client is responsible for providing any props or outfits that are to be used within the session unless otherwise stated by the photographer. Photographer will not be held responsible for additional sessions needed due to forgotten items. Photographer (and their assistant/co-shooter, if applicable) will be the sole person capturing the session. No other recording devices will be permitted (including the camera on your phone). Photographer would appreciate not having to have the awkward moment wherein they must request you to put the camera away. Should you not oblige, it is within Photographer's right pursuant to this agreement to wrap the session at that point in time. No refund will be provided due to lack of cooperation. No re-shoot will be granted without the payment of an additional session fee.
    • Liability: Photographer is not responsible for any injuries inflicted upon any participating parties. Client(s) will be responsible for their guests, children and for themselves and release photographer from any claims against their person or their business.
    • Pricing: The charges in this agreement are based on the communications between you and the photographer. This price list is adjusted periodically and future orders shall be charged at the prices in effect at the time when the order is placed. Due to the custom nature of the product, all sales are final and no refund will be given. Photographer is not liable for variations in print quality if the images are not printed through them.
    • Model Release: Client hereby gives to Photographer the absolute and irrevocable right and permission with respect to the photographs that he/she has taken of myself and/or my minor child in which he/she may be included with others: a) To copyright the same in the photographer’s name or any other name that he/she may select; b) To use, re-use, publish and re-publish the same in whole or in part, separately or in conjunction with other photographs, in any medium now or hereafter known, and for any purpose whatsoever, including (but not by way of limitation) illustration, promotion, advertising and trade, and; hereby releases and discharges photographer from all and any claims and demands ensuing from or in connection with the use of the photographs, including any and all claims for libel and invasion of privacy.
    • Copyright & Reproductions: Sophia Grace Photography, LLC shall own the copyright of all images created and shall have the exclusive right to make reproductions. The photographer shall only make reproductions for the client or for the photographer’s portfolio, samples, self-promotions, and entry in photographic contests, art exhibitions or editorial use. If the Photographer desires to make other uses, the photographer shall not do so without first obtaining the written permission of the client.
    • At no time shall any of Photographer’s work be saved to your computer, shared online or printed without express written consent. This is a breach of copyright and illegal. If you purchase the digital files, a print release will be included at time of download. Any watermarked images, blog posts or Facebook images uploaded/published/produced by Photographer may be freely shared.
    • Creative License: Images may be edited at the photographer’s discretion. The photographer reserves the creative right to edit and release only those deemed professional in quality and within the photographer’s artistic standards. By review of Photographer’s website and social media pages in addition to signing this contract, the client is aware of the style of the Photographer. Photographer retains the judgment to remove any image(s) from the proofs that it deems bad or irrelevant. Client will not be provided access to RAW and/or unedited digital files at any time.
    • Photographer edits and enhances all images in accordance with their style and artistic vision. Should the client request additional in depth editing a fee of no less than $25 per image will be applied and must be paid in advance of additional editing.
    • The print release allows you the right to make unlimited prints of any digital file purchased by you for personal use only. The release does not allow you the right to share the files digitally; publish images to social media (except files expressly designed for such use as referenced above); and does not allow you to edit or alter the image in any way. Any editing or alteration of the image is a breach of copyright and illegal. If you wish to see an image edited in a different fashion please contact Photographer to discuss.

    I am obligated to explain the following:
    • There is no knowing what photos will be produced from this endeavor simply because this is an event in the future.
    • As an artist, Photographer reserves the right to artistically interpret what is seen and in what way scene is photographed. This may mean that some images are color and some are black & white or some may be square and others rectangular. This is the Photographer’s interpretation and vision as an artist.
    • Storage of Images: Due to the lack of information about how long CDs/DVDs/USBs can hold information, Photographer recommends you back up your images on another media format other than CD/DVD/USB. Photographer also recommends that you print your photographs. Once the images are in the hands of the client, it is the client’s responsibility to download and save the images. Backing up your images is very important.
    • Photographs taken by the Photographer may be used by Carolyn Banks & Sophia Grace Photography, LLC for the purposes of display, advertising, portfolio, website or any publication to promote the business and brand.

    Additional information:
    • You will be provided a link to your online viewing/ordering gallery of all edited images 14 business days after the scheduled session. At this time you will be provided with a coupon code valid for 1 time use to download the digital files included with your digital package.

    Consent to Contract Agreement

    I have read, understand, and agree to the terms and conditions of this Contract Agreement.

    I agree that I am of legal age to consent.

    By acknowledging this agreement I understand that I shall be fully responsible for ensuring that full payment is made pursuant to the terms of this Agreement.

    By signing this form, I agree that I am committing to a photography session with Sophia Grace Photography, LLC and that I am required to pay the invoices for fees as outlined above that will be sent to me separately from this contract.

    Client Signature (required - sign below)


    Date